Step-by-Step Guide: How to Register and Use ZRA Smart Invoice

Introduction

The Zambia Revenue Authority (ZRA) has introduced Smart Invoicing to modernize tax compliance and ensure transparency in business transactions. For many SMEs, this may sound complicated—but with the right steps, registering and using ZRA Smart Invoice is simple.

In this guide, we’ll walk you through how to register, set up, and use ZRA Smart Invoice so your business remains compliant while saving time and avoiding penalties.

Why ZRA Smart Invoicing Matters

✅ Ensures legal compliance with ZRA

✅ Helps prevent VAT fraud and fake invoicing

✅ Builds customer trust with verifiable invoices

✅ Simplifies record-keeping and accounting

Who Needs to Register?

ZRA Smart Invoice applies to:

• Businesses registered for VAT
• SMEs and enterprises issuing tax invoices
• Any company that wants to stay compliant and avoid fines

 

Step-by-Step Registration Process

Step 1: Get Your ZRA TPIN

Before registration, ensure your business has a valid Taxpayer Identification Number (TPIN). If not, register via the ZRA TPIN portal.

Step 2: Access the Smart Invoice Portal

Go to the official ZRA Smart Invoicing platform and log in using your TPIN and password.

Step 3: Apply for Registration

Fill in the online application form with your:

Business name

TPIN and VAT details

Supporting documents (e.g., Certificate of Incorporation)

Step 4: Approval and Activation

Once reviewed, ZRA will approve your request. You’ll then be given access to start using Smart Invoicing.

How to Use ZRA Smart Invoice

Step 1: Login

Use your registered credentials to enter the ZRA Smart Invoice system.

Step 2: Create a New Invoice

Add customer details (name, TPIN if available).

Enter product/service information (description, price, VAT).

Step 3: Submit & Generate Invoice

The system will generate:

A QR code

An invoice reference number

These allow both customers and ZRA to verify authenticity.

Step 4: Share the Invoice

Print or email the invoice to your customer.

Customers can scan the QR code to confirm validity.

Key Benefits for SMEs

⏱ Save time – No more manual invoicing.

💰 Save money – Avoid penalties for non-compliance.

🔒 Increase trust – Customers know invoices are genuine.

📊 Integration ready – Can connect with POS and accounting software.

Conclusion

Smart Invoicing is the future of business in Zambia. By registering early, SMEs not only comply with ZRA regulations but also gain efficiency, transparency, and customer confidence.

👉 At Lusaka Infortech Solutions Ltd, we specialize in helping businesses set up POS systems, invoicing solutions, and Smart Invoice integration—so you stay compliant without stress.

📞 Contact us today to get started and make ZRA compliance simple!